The Importance of Meeting Room Signs | Infographic

Meeting room signs are a must-have for companies that prioritize efficiency!

Employees no longer have to waste their valuable time searching for an empty meeting room. Instead, they can easily see when a room is taken on a digital meeting room sign, and a shared booking calendar app will allow them to book rooms in advance! Let’s take a look at the various perks and benefits meeting room signs:

Why are Meeting Room Signs Important?

Meeting room signs not only help with efficiency, but they also prevent meeting room conflicts and double bookings. The last thing you want on a busy workday is to find out your meeting room has been double-booked; avoid this error by implementing a digital meeting room sign outside of each meeting room.

Meeting hosts also have the option to end/extend a meeting which will give other company members an accurate idea of when the room will be available next.

Meeting room signs are also great for displaying available room resources and expectations.

Include a template in each room’s content rotation that describes the room’s size, features, and what is expected from employees who use the space. Employees should know most of this already, so this type of messaging is more suited to visitors.

This solution will make company expectations clear, and make sure each room is being used as it should.

This solution is also great for assigning meeting room names. For example, there can be a designated “brainstorming” room or a specific room for discussing monthly metrics. This strategy will make it easier for employees to distinguish each room and choose a room according to their needs.

The Benefits of Meeting Room Signs

As you can see, there are various benefits of meeting room signs. Check out these compelling statistics:


benefits of meeting room signs


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10 Types of Interactive Content for Employee Engagement

Many companies have quickly jumped on board with digital signage, making it a big part of their company culture. Consequently, we could spend all day discussing the many different applications of digital signage but here, we’d like to cover 10 types of interactive content for employee engagement.

1. Analytical Dashboards

How do companies keep track of performance? The answer is performance analytics—the efficiency of each employee, what projects he/she works on, progress on completion towards specific tasks, and more. In fact, these data points should always be tracked for the sake of efficiency. However, with the help of digital signage, companies can use them as content for employee engagement.

Look at which metrics are available and see how they could be used to engage employees. For instance, companies can display specific metrics related to a project which  employees are working on and build their confidence. Furthermore, they can display overall performance. These are some examples of how these tools to track progress and keep employees invested at the same time.


Content for Employee Engagement

2. Meeting Room Signs

Every company should integrate digital solutions into their meeting rooms. These are premier locations for employee communication. For example, managers can supplement meeting room presentations with digital displays that let them bring a visual component into the discussion. This is a given for any modern meeting room, but think beyond the basics.

Digital signage connected to a central hub can turn any standard meeting room into a multi-purpose area. It doesn’t matter who’s using the room or what they need it for. Digital signage can be adapted to display standard company information, meeting details, event information, and more.

3. Important Deadlines

“Out of sight, out of mind,” as the saying goes. It’s easy for busy employees to lose track of deadlines without some system of visibility in place. In fact, digital signage offers the perfect solution for deadline visibility.

Digital signage operators should work with managers to develop a list of projects and priorities that deserve more public attention. From there, the information can be fed into a content layout that regularly displays these important deadlines for employees in different departments. This type of visibility can go a long way in keeping certain projects front of mind, and it costs nothing to implement. It’s a win-win.

4. Emergency Alerts

Emergency preparedness is a key benefit of digital signage. Digital screens can connect remotely to CAP alert systems and automatically display any alerts that might be relevant for the area.

Additionally, operators can develop custom content templates to be deployed in times of emergency: inclement weather, fires, gas leaks, electrical problems, and so on. With a few clicks of a button, operators can display these templates and provide valuable information to employees on escape routes, safety protocols, and more.


Emergency Alerts to Inform Employees

5. Directory Boards

Why not give employees a navigational boost with a digital directory board? Just like static directories, both employees and visitors alike can find the direction needed. But unlike static directories, the messaging can be changed to suit any occasion. For example, if a company is hosting a conference in its office, directory signage can be easily updated to welcome these guests and direct them to the appropriate room.

6. Event Listings

Events are all about awareness, whether they’re targeted towards normal customers or a company’s own employees. Whenever a company puts on an event, such as a fundraiser, retreat, office party, or teambuilding exercise, they should advertise it to their teams.


Building information for employee engagement


7. Menu Boards

If a company is big enough to feature in-house cafeterias, coffee shops, or food stands, why not add a digital element into the equation? Managers can make ordering easier for employees with high-contrast digital menu boards as it outlines every option at a glance. The partner food provider may also appreciate this flexibility, as it offers a more cutting-edge display option than static signage.

Menu board for Pizzaria

8. Motivational Quotes

Remember when companies used to put up static posters of bland, uninspiring quotes on their walls in an attempt to motivate their teams? Those days are over.

Consequently, companies can incorporate the same strategy in a more forward-thinking manner through digital signage.

Select a few customized quotes from senior-level staff, executives, or notable thought leaders in the industry. Set up a rotating display of these quotes and fold these ideas into the digital signage content schedule. In fact, it’s a simple task that can add a different type of element into a company’s digital signage strategy.

9. Social Media

Social media offers plenty of content for employee engagement where digital signage is concerned. In fact, operators can integrate social feeds into digital screens across Instagram, Facebook, Twitter, and more to bring fresh, real-time content into the digital feed.

This approach can stimulate employee engagement by helping employees keep an active pulse on the company’s public image. In fact, with high-visibility screens, it’s easy to watch these feeds and monitor for any brand mentions on social, positive or negative. Companies can use these real-time tracking tools to stay tuned in to public perception and focus on the issues presented by followers.

10. Community Board

Are there any events, outreach efforts, or community initiatives worth noting in the company? If so, managers should consider adding these details in a “community board” template. This is a great way to help engage a company with local stakeholders. Plus, it’s just helpful to raise awareness. In fact, with digital community boards, everyone can be kept in the loop.

Limitless Content for Employee Engagement

These are just a sampling of the content options available to digital signage users. The content for employee engagement is limitless.  Not every use case will apply to every business. But, with so many options to choose from, we’re confident that any company can find ways to enhance employee engagement via digital signage integration.